What are SharePoint Alternatives for a Company-Wide Intranet?
- Document management
- Web publishing tools
- Content management
- Compliance management
- Enterprise wikis
- Video conferencing (through Skype)
- Enterprise Search
- Enterprise social networking (through Yammer)
- Workflow and basic project management
- Business Intelligence integration (through Power BI)
1. Cost factor
Custom designing an intranet on SharePoint can be very expensive and unaffordable for small companies. You may even have to hire a SharePoint expert to configure, maintain and manage upgrades. This is not realistic for all businesses, so they start looking for SharePoint alternatives.
2. Complexity factor
As one user put it, “SharePoint can do almost everything, but not too easily or well”. In a day and age where companies want to collaborate easily and need products that are simple and intuitive, SharePoint is a giant which needs a certified individual who can configure it and make it usable.
3. High-maintenance factor
Because it is so complex, SharePoint sucks up a lot of time and resources to maintain. This is one of the biggest reasons that businesses look for SharePoint alternatives, especially those who are looking for a customizable intranet solution. According to a survey conducted by Osterman Research, IT executives reported that 43% of businesses find the initial rollout difficult and 46% of businesses find managing its content updates as challenging.
4. Uneducated decision
Businesses may have purchased SharePoint because it looked attractive and fit a couple of its core needs. But without thoroughly assessing their needs and understanding the complexity and vastness of SharePoint, it would be like “biting more than you can chew”.
What are some SharePoint alternatives?
It is an excellent SharePoint alternative for document management as it allows the storage of documents and team collaboration platform on the cloud.
2. Google for Work
A suite of productivity apps provided by Google which are optimized for business use. Google provides tools for email, file sharing, real time document management, and communication, all which can be accessed from any location and any device.
3. Box for Business
A powerful collaboration platform, which goes beyond file sharing. Along with enterprise security, version control and mobile sync, it also offers project management tools and more.
How do I get the most out of SharePoint?
1. Cost reduction
Most subscription models are very affordable and you pay as you go
2. Quick and easy implementation
Be up and running within a few weeks instead of months
3. Easy and free upgrades
Upgrades are applied automatically so you have the latest and greatest
4. Anywhere, anytime access
Take it everywhere you go, access it from your desktop, laptop, and any handheld device
Tailor the look and feel to fit your corporate branding, organize the site to mimic your organization structure
Scale up or down depending on your needs
Housed on Microsoft servers, you get enterprise level security, which could be unaffordable for SMBs