A Modern Company Intranet for Better Employee Communication, Collaboration, and Engagement
A company intranet is a private network or digital workspace designed for internal communication and information sharing. It serves as a centralized platform that organizes the company’s intellectual assets and streamlines processes to achieve operational excellence. Simply put, a robust company intranet aligns employees, teams, departments, with organizational goals and processes, fostering transparency, collaboration, and efficiency in the workplace.
Adapting to the ever-evolving workplace dynamics, a modern business intranet has become a necessity. That is where BizPortals 365 can help you in boosting internal communications, encouraging collaboration, and optimizing your employee experience. It helps organizations store information, share ideas, and engage employees at a corporate level, offering a one-stop for all company-wide news, knowledge, and resources.
A well-planned, designed, and structured company intranet is essential to meet end-user goals like employee engagement, productivity, and user experience. Also, the best utilization of an intranet for companies is achieved when they are customized, keeping their specific business needs in mind. However, for conceptualization, here are some basic elements of an ideal corporate intranet essential to digitizing the workplace experience.
It is the landing page of a company intranet, where your employees can view the latest information, updates, and events and access their co-workers’ profiles, links to key resources, and more.
A document center is a dedicated space in your company intranet where employees can create, store, manage, co-author, and share documents and collaborate on them easily with their co-workers.
It centralizes, automates, and streamlines your form management. Let’s say the employee onboarding form of the HR department. You can automate them, set approvers and reminders, and easily track them for a smoother onboarding experience.
An exclusive zone to manage the company’s projects, allowing your employees to effectively collaborate on project roadmaps, track tasks, discuss deadlines, and access detailed project insights, all in one place.
Use your company intranet to organize key policies, procedures, and guidelines all in one place. Allow your employees to post feedback, ask questions, and access key knowledge articles and FAQs, improving overall efficiency.
‘My site’ within a company intranet are dedicated sites for employees to manage and track specific projects, documents, tasks, and events they are involved in, helping them stay updated, engaged, and productive.
Collaboration is key for every company. Communicating, sharing and working together with colleagues on documents, plans and tasks is very important for boosting team success and productivity. A company intranet software allows you to organize information by departments, teams and projects, streamline activities by creating workflows and automating manual processes. Such business intranet software provides employees with productivity tools to work smarter.
Setting up of business intranet revolves around the benefits your organization plans to harness from it. Understand your needs and create an engaging, coherent, and secure intranet that offers the best benefits. Follow the 6 step process discussed below for quick intranet setup.
There are a few options when it comes to creating a business intranet to be used within an organization. If you are a SharePoint shop, you already have the tools to create your own intranet. You can use readily available SharePoint templates and customize them to fit your needs or employ an external company to build your company intranet software from scratch. Both these options are time-consuming and expensive.
The other option is to subscribe to a ready-to-go business intranet solution. Such solutions are easy to use, do not require any exceptional skills or IT resources to setup and maintain, quick to setup (within days), and are cost effective. The application of intranet in businesses satisfies 80%-90% of your needs, out-of-the-box, and additionally you get a quick ROI with minimal investment and with minimal support and resources needed as you essentially get cost-free technology and feature updates.
BizPortals 365 brings together key Microsoft 365 tools and business applications into one complete intranet solution. It is a ready-to-go solution that unifies your employees and works on one platform. Using a business intranet ensures seamless internal communication, easy access to important company news, real-time sharing of information and ideas, improved project and document efficiency, better team collaboration, faster approvals, enhanced security. BizPortals 365 offers all this and more.