What is a Digital Workplace?
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The Future of Digital Workplace
Download this e-book to understand what a digital workplace is, why do you need it. the relevant Microsoft 365 tools to manage critical business processes, and how to create a digital workplace.
Why is Digital Workplace Important?
Today, digital workplace is not an option; it is necessary to escape the comfort zone, reinvent the processes and systems to compete in this world overrun by technological advancements. Among the established organizations, the wind of change is blowing heavy with 89% of companies either already adopting or planning to adopt a digital-first business strategy.
- Talent Attraction: Over 64% of employees will take a lower paying job if they have the option to work away from the office.
- Productivity: Companies with a strong online social network reported seven percent more productivity as compared to their counterparts.
- Employee Retention: Organizations with digital workplaces have reported an 87% increase in employee retention.
- Communication Tools: Employees prefer newer communication tools like instant messaging over other traditional channels for collaboration.
Source: Deloitte
Benefits of Digital Workplace
Creating a digital workplace involves implementing smart strategies, and providing employees with the tools they require to connect, collaborate, and perform their core job responsibilities. Here are the major benefits of a digital workplace for your business.
Creates A More Collaborative Culture
Providing your employees with the tools they need to communicate and coordinate with the team members in real-time can help you create a collaborative culture.
Improves Employee Engagement
With a digital workplace, you can drive employee engagement through customizable displays and notifications, visual communications, social networks, etc.
Bring Remote Employees Together
A digital workplace solution can keep remote employees up to date on important company news, connect teams seamlessly, collaborate on projects, and much more.
Increases Productivity
The digital workplace increase productivity by streamlining multiple components of workflow like instant messaging, video conferencing, and integrated communications.
Allows Self-service
Implementing a digital workplace can help you access everything you need like information, social groups, and team projects help to cut down on increasing time, effort, and resources.
Unites Workforce
A transparent work environment is always preferable where the employees can track the status of tasks, track project progress, and alike. This in turn leads to fewer emails and follow-ups between employees.
Are you still struggling to find a fast, simple, and personalized solution? Take your digital transformation goals to the next level with a customized digital workplace.
What are Must-Have Components of Digital Workplace?
Internal Communication Tools
- Instant Chat and Communication
Social, and video conferencing features to share articles, postings, and chat with co-workers in real-time.
- Team Discussions
Quick sharing of ideas and thoughts with team members through chats, calls, meetings, and discussion forums.
- Newsletters and Announcements
Publishing of company, department, and team-wide communication to keep your employees always updated.
Task and Project Collaboration Tools
- Dedicated Project Workspace
Consolidated dashboard views and project portfolios with unified digital workplace.
- Real-time Sharing
A fast, simple, and seamless way of sharing with quick links to end disconnects and keep everyone in sync.
- Task Management
Tracking of task issues, and custom tracking lists to complete all the listed tasks effectively.
- Shared Calendar
Collaboration for team events, manage appointments and meetings using customized calendar overviews.
- Shared To-Do list
Define project teams, assign tasks, and manage entire projects with a shared overview in a single window.
Automation and Workflow Management Tools
- Digital Forms
Pre-built electronic forms and real-time tracking of the activities related to the digital forms.
- Workflow Automation
Automation of multi-stage workflows for easy and quick reviews and approval of tasks, documents, and more.
Document Management Tools
- Secure Document Management
A single window to view, edit, co-author, share and publish documents to collaborate seamlessly. It allows you to manage document versioning, provide role-based permissions to users.
- Efficient Document Approvals
Quick approval of documents with a quick, efficient, error-free, and standardized automated system.
- Robust Document Repositories
Create separate libraries for different projects, departments, and employee sites, with inherited or even different permission settings.
Download this e-book to make the job of employees easier, increase productivity, save time and money with a document management system. It helps you to manage and organize documents throughout their content lifecycle, from creation, storage, management, to archival.
Employee Engagement Tools
- Rewards & Recognition
Encourage your employees by recognizing their contributions, and initiatives with employee highlights and spotlight features of a digital workplace.
- Employee Surveys
Give your employees a platform with a rewarding user experience by putting up surveys, polls, and contests.
- Dynamic Work Environment
Engage more! Share ideas, suggestions, feedback, and respond to surveys, and follow people, blogs, news, and announcements all in one place.
- Employee Directory
Quickly search for people with specific search criteria like department, location, interests, or skill sets.
Dynamic Integrations
- Microsoft 365 Hub
- eSignature Solution
Get the security, mobility, reliability, and ease-of-use you need and transform your business with the DocuSign integration.
- Microsoft Dynamics 365
Easy CRM access to provide a connected view of data intelligence on customer records, transactions, behaviors, and predictive insight tools.
Discover How You Can Leverage the Digital Workplace Components with BizPortals 365
How to Create a Digital Workplace?
The idea of digital workplace is not all about investing in the right technology, but it requires the support of a modern digital workplace to leverage maximum benefits. Driving a digital workplace requires a solid foundation that empowers users to drive collaboration, communication, and productivity across the organization.
As a long-standing Microsoft Gold Partner, BizPortals 365 support you in implementing the best-in-class digital workplace solution built on Microsoft 365. Our modern digital workplace solution helps you to work barrier-free, location-independent, and productive in real time. We cater to the critical aspects of your business with powerful collaboration and productivity tools, reporting activities, advanced document management, enterprise search, and workflow automation – all in one unified experience.
An effective digital workplace platform built on Microsoft 365 can meet the diverse needs of your workforce while supporting global and remote employees efficiently. Take your digital game to the next level with us.
The Digital Workplace Framework Checklist
Apart from the wide-ranging benefits of modern workplace technology, it’s imperative to incorporate some key elements in your digital workplace checklist. Read on to discover how these elements help you harness the full potential of your workplace and shape your workplace experience.
User-friendly interface
The digital workplace transformation aims to enhance productivity and engagement. An easy-to-use, navigable, consistent, and well-designed digital platform helps users to easily interact with the given features and functionalities, ensuring a higher user adoption rate.
Highly Customizable
A modern digital workplace solution like BizPortals 365 offers easy customization features that allow you to choose from a set of themes, dictate everything from color scheme to widget without any coding requirements.
Secure
Protecting organizational intellectual assets and offering required access to every stakeholder is the key to creating a secure workplace environment. Look for multi-factor authentication, permission-based access controls, versioning, audit trials, and many more such features when choosing a digital solution.
Save Costs
Choosing a cost-effective digital workplace for your globally distributed teams can save a lot of business costs. It frees up funds for you to invest in business expansion activities like launching a new product or service to enhance your revenues.
Ongoing support and maintenance
The ongoing support keeps you informed about new features and updates and helps you stay compliant with the industry standards. It ensures that the digital workplace solution is aligned with the organizational goals and is relevant to the evolving business requirements.
Save Costs
Choosing a cost-effective digital workplace for your globally distributed teams can save a lot of business costs. It frees up funds for you to invest in business expansion activities like launching a new product or service to enhance your revenues.
What Are the Examples of Digital Workplace Across Industries?
Digital transformation has changed the business landscape. In today’s constantly evolving world, the simple equation to be successful is – adapt or fail. And the evidence is that over 50% of traditional companies have disappeared since 2000 due to a lack of workplace digitalization. Perhaps businesses are already learning this lesson as 70% of the companies either have a digital transformation strategy in place or are working on one.
Build your foundation with BizPortals 365 that help you leverage the power of Microsoft productivity tools and latest business technologies. It helps you to strengthen the company communication, centralize the corporate information, encourage collaboration, automate business processes, boost productivity, and achieve digital workplace success. Look at some industries that have reaped the digital success with BizPortals 365.
Customize your digital workplace that revolves around the needs of your healthcare organization. BizPortals 365 provides a modern digital workplace that covers everything, from information management, sharing, keeping your team up-to-date, appointment management, to medical records. The customized solution also ensures legal compliance and reduces the risks and liabilities to protect the healthcare ecosystem.
Manufacturing
A modern workplace solution provides a personalized, mobile-first experience while enabling smart manufacturing systems. Whether you have a single manufacturing setup or hundreds of sites across the globe, BizPortals 365 enables your workforce to get the right information to the right employees at the right time, in just a few clicks.
As retail businesses operate on a fragmented infrastructure, it is necessary to respond to the dynamic business needs in time. BizPortals 365 delivers an easy-to-use, mobile digital workplace to help you with marketing campaign communications, product feedback, compliance document distribution, financial information access to employees, conducting cost analysis, and sales comparisons.
Banking and Financial Institutions
Most banks and financial organizations have multiple branches across the globe and provide a modern range of financial services. BizPortals 365 provides a compliant solution to manage the collaboration needs of banks and financial institutions. It serves as a single access point for corporate information, process automation, centralized communication, modern document management, digital forms, business workflow management, and much more.
Digital workplace has become the need of the hour. While a lot of companies are focusing on Al and Internet of Things, there is no better way to drive your digital strategy with an effective digital workplace solution. Get your FREE Demo to start your digital workplace journey today.
How To Measure ROI on Digital Workplace?
Over 69% of businesses believe that measuring the return on digital workplace is difficult because customer interactions cannot be quantified using traditional means. While measuring the analytical stuff like social media followers seems to be extremely easy but measuring the ROI in the digital workplace is not such a straight road.
There is no single metric to measure the ROI of the digital workplace, but we can evaluate the improvements in employee engagement, customer experience, business processes, workplace collaboration, and workflows. Here are some of the many metrics that can help measure the Digital Workplace ROI:
Reduced Infrastructural Costs
With the shift to the remote, a big fraction of fixed capital investments is reduced like office space rent, amenity supplies, etc. This reduced cost indicates remote workplace success.
Employee Engagement
The engagement level is a deciding factor to evaluate the acceptable level of the digital workplace platform. The key is to utilize the information using analytics tools such as Power BI built on Microsoft 365.
Talent Attraction
Digital workplace can leverage the skills and enthusiasm to attract more employees to the platform and contribute to a successful ROI.
Customer Experience and Sales
Customer conversion is the ultimate goal of businesses. The digital workplace must be efficient enough to help your sales staff to close maximum deals by making the information easily accessible, delivers a great customer experience and sales.
While it’s not possible to add hours to each day, the time saved with a modern intranet can help you save thousands of dollars and number of misspent hours per day. Learn how BizPortals 365 can save your money and time.
How BizPortals 365 can help you build a digital workplace?
Since the remote work strategy have become essential, businesses are actively thinking – “how to create a digital workplace?” Implementing a digital workplace means much more than enabling remote work via VPNs, using identity controls, and rolling out cloud-based applications.
Getting started with digital workplace means devising a strategy that considers employee needs in a way that ensures business moves forward smoothly. BizPortals 365 enables your business to be more effective, collaborative, connected, and productive, while also making employees’ working lives simpler.
Get started with BizPortals 365 to reap the benefits of a digital workplace solution while leveraging the power of Microsoft 365 without breaking the bank and without any IT skills or staff.
Where Can I Learn More?
Digital workplace is a massive undertaking for most businesses. When done right, it can provide streamlined communications, automated workflows, increased productivity, and resilience in the fast-moving digital future.
For more insights on digital workplace, see these resources:
Free digital workplace guide
Maximize productivity with a well-structured digital workplace