What is a Digital Workplace?

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A digital workplace solution integrates line-of-business technologies (email, instant messaging, virtual meetings, digital forms, document management, news, and announcement, and more) to enable more effective ways of working, raise employee agility, and engagement.

The Future of Digital Workplace

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Digital Transformation Industry Overview

An effective digital workplace platform built on Microsoft 365 can meet the diverse needs of your workforce while supporting global and remote employees efficiently. Take your digital game to the next level with us.

Why is Digital Workplace Important?

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Today, digital workplace is not an option; it is necessary to escape the comfort zone, reinvent the processes and systems to compete in this world overrun by technological advancements. Among the established organizations, the wind of change is blowing heavy with 89% of companies either already adopting or planning to adopt a digital-first business strategy.

Digital Transformation Important

Talent Attraction: Over 64% of employees will take a lower paying job if they have the option to work away from the office.

Productivity: Companies with a strong online social network reported seven percent more productivity as compared to their counterparts.

Employee Retention: Organizations with digital workplaces have reported an 87% increase in employee retention.

Communication Tools: Employees prefer newer communication tools like instant messaging over other traditional channels for collaboration.

Source: Deloitte

Benefits of Digital Workplace

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Creating a digital workplace involves implementing smart strategies, and provide employees the tools they require to connect, collaborate, and perform their core job responsibilities. Here are the major benefits of a digital workplace for your business.

Creates A More Collaborative Culture Creates A More Collaborative Culture
Creates A More Collaborative Culture
Providing your employees with the tools they need to communicate and coordinate with the team members in real-time can help you create a collaborative culture.
Improves Employee Engagement Improves Employee Engagement
Improves Employee Engagement
With a digital workplace, you can drive employee engagement through customizable displays and notifications, visual communications, social networks, etc.
Bring Remote Employees Together Bring Remote Employees Together
Bring Remote Employees Together
A digital workplace solution can keep remote employees up to date on important company news, connect teams seamlessly, collaborate on projects, and much more.
Increases Productivity Increases Productivity
Increases Productivity
The digital workplace increase productivity by streamlining multiple components of workflow like instant messaging, video conferencing, and integrated communications.
Allows Self-service Allows Self-service
Allows Self-service
Implementing a digital workplace can help you access everything you need like information, social groups, and team projects help to cut down on increasing time, effort, and resources.
Unites Workforce Unites Workforce
Unites Workforce
A transparent work environment is always preferable where the employees can track the status of tasks, track project progress, and alike. This in turn leads to fewer emails and follow-ups between employees.
Save Costs Save Costs
Save Costs
Choosing a cost-effective digital workplace for your globally distributed teams can save a lot of business costs. It frees up funds for you to invest in business expansion activities like launching a new product or service to enhance your revenues.
Highly Customizable Highly Customizable
Highly Customizable
A modern digital workplace solution like BizPortals 365 offers easy customization features that allow you to choose from a set of themes, dictate everything from color scheme to widget without any coding requirements.

Are you still struggling to find a fast, simple, and personalized solution? Take your digital transformation goals to the next level with a customized digital workplace.

What are Must-Have Components of Digital Workplace?

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Internal Communication Tools

Instant Chat and Communication

Social, and video conferencing features to share articles, postings, and chat with co-workers in real-time.

Team Discussions

Quick sharing of ideas and thoughts with team members through chats, calls, meetings, and group conversations.

Newsletters and Announcements

Publishing of company, department, and team-wide communication to keep your employees always updated.

Internal Communication Tools

Internal Communication Tools

Internal Communication Tools

Instant Chat and Communication

Social, and video conferencing features to share articles, postings, and chat with co-workers in real-time.

Team Discussions

Quick sharing of ideas and thoughts with team members through chats, calls, meetings, and group conversations.

Newsletters and Announcements

Publishing of company, department, and team-wide communication to keep your employees always updated.

Task and Project Collaboration Tools

Task and Project Collaboration Tools

Dedicated Project Workspace

Consolidated dashboard views and project portfolios with unified digital workplace.

Real-time Sharing

A fast, simple, and seamless way of sharing with quick links to end disconnects and keep everyone in sync.

Task Management

Tracking of task issues, and custom tracking lists to complete all the listed tasks effectively.

Shared Calendar

Collaboration for team events, manage appointments and meetings using customized calendar overviews.

Shared To-Do list

Define project teams, assign tasks, and manage entire projects with a shared overview in a single window.

Task and Project Collaboration Tools

Task and Project Collaboration Tools

Dedicated Project Workspace

Consolidated dashboard views and project portfolios with unified digital workplace.

Real-time Sharing

A fast, simple, and seamless way of sharing with quick links to end disconnects and keep everyone in sync.

Task Management

Tracking of task issues, and custom tracking lists to complete all the listed tasks effectively.

Shared Calendar

Collaboration for team events, manage appointments and meetings using customized calendar overviews.

Shared To-Do list

Define project teams, assign tasks, and manage entire projects with a shared overview in a single window.

Automation and Workflow Management Tools

Digital Forms

Pre-built electronic forms and real-time tracking of the activities related to the digital forms.

Workflow Automation

Automation of multi-stage workflows for easy and quick reviews and approval of tasks, documents, and more.

Automation and Workflow Management Tools

Automation and Workflow Management Tools

Automation and Workflow Management Tools

Digital Forms

Pre-built electronic forms and real-time tracking of the activities related to the digital forms.

Workflow Automation

Automation of multi-stage workflows for easy and quick reviews and approval of tasks, documents, and more.

Document & Content Management Tools

Document & Content Management Tools

Secure Document Management

A single window to view, edit, co-author, share and publish documents to collaborate seamlessly. It allows you to manage document versioning, provide role-based permissions to users.

Efficient Document Approvals

Quick approval of documents with a quick, efficient, error-free, and standardized automated system.

Library Management

Easy access to multiple libraries for every department and project site, filter your libraries with Document Sync features.

Document & Content Management Tools

Document & Content Management Tools

Secure Document Management

A single window to view, edit, co-author, share and publish documents to collaborate seamlessly. It allows you to manage document versioning, provide role-based permissions to users.

Efficient Document Approvals

Quick approval of documents with a quick, efficient, error-free, and standardized automated system.

Library Management

Easy access to multiple libraries for every department and project site, filter your libraries with Document Sync features.

Download this e-book to make the job of employees easier, increase productivity, save time and money with a document management system.   It helps you to manage and organize documents throughout their content lifecycle, from creation, storage, management, to archival.  

Employee Engagement Tools

Rewards & Recognition

Encourage your employees by recognizing their contributions, and initiatives with employee highlights and spotlight features of a digital workplace.

Employee Surveys

Give your employees a platform with a rewarding user experience by putting up surveys, polls, and contests.

Dynamic Work Environment

Engage more, share ideas, provide feedback, respond to surveys, follow people, react to content, news, and stories.

Employee Directory

Quickly search for people with specific search criteria like department, location, interests, or skill sets.

Employee Engagement Tools

Employee Engagement Tools

Employee Engagement Tools

Rewards & Recognition

Encourage your employees by recognizing their contributions, and initiatives with employee highlights and spotlight features of a digital workplace.

Employee Surveys

Give your employees a platform with a rewarding user experience by putting up surveys, polls, and contests.

Dynamic Work Environment

Engage more, share ideas, provide feedback, respond to surveys, follow people, react to content, news, and stories.

Employee Directory

Quickly search for people with specific search criteria like department, location, interests, or skill sets.

Dynamic Integrations

Dynamic Integrations

Microsoft 365 Hub

Reap all the benefits of Office 365 with the productivity tools such as Outlook, OneDrive, Microsoft Teams, Delve, Yammer, Power BI (Business Intelligence), Power Apps, and OneNote.

eSignature Solution

Get the security, mobility, reliability, and ease-of-use you need and transform your business with the DocuSign integration.

Microsoft Dynamics 365

Easy CRM access to provide a connected view of data intelligence on customer records, transactions, behaviors, and predictive insight tools.

Dynamic Integrations

Dynamic Integrations

Microsoft 365 Hub

Reap all the benefits of Office 365 with the productivity tools such as Outlook, OneDrive, Microsoft Teams, Delve, Yammer, Power BI (Business Intelligence), Power Apps, and OneNote.

eSignature Solution

Get the security, mobility, reliability, and ease-of-use you need and transform your business with the DocuSign integration.

Microsoft Dynamics 365

Easy CRM access to provide a connected view of data intelligence on customer records, transactions, behaviors, and predictive insight tools.

Discover How You Can Leverage the Digital Workplace Components with BizPortals 365

How to Create a Digital Workplace?

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The idea of digital workplace is not all about investing in the right technology, but it requires the support of a modern digital workplace to leverage maximum benefits. Driving a digital workplace requires a solid foundation that empowers users to drive collaboration, communication, and productivity across the organization.

As a long-standing Microsoft Gold Partner, BizPortals 365 support you in implementing the best-in-class digital workplace solution built on Microsoft 365. Our modern digital workplace solution helps you to work barrier-free, location-independent, and productive in real time.  We cater to the critical aspects of your business with powerful collaboration and productivity tools, reporting activities, advanced document management, enterprise search, and workflow automation – all in one unified experience.

Download this e-book to understand what a digital workplace is, why do you need it. the relevant Microsoft 365 tools to manage critical business processes, and how to create a digital workplace.  

What Are the Examples of Digital Workplace Across Industries?

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 Digital transformation has changed the business landscape. In today’s constantly evolving world, the simple equation to be successful is – adapt or fail. And the evidence is that over 50% of traditional companies have disappeared since 2000 due to a lack of workplace digitalization. Perhaps businesses are already learning this lesson as 70% of the companies either have a digital transformation strategy in place or are working on one. Look at some industries that have reaped the digital success with BizPortals 365.

Build your foundation with BizPortals 365 that help you leverage the power of Microsoft productivity tools and latest business technologies. It helps you to strengthen the company communication, centralize the corporate information, encourage collaboration, automate business processes, boost productivity, and achieve digital workplace success. Look at some industries that have reaped the digital success with BizPortals 365.

Digital workplace has become the need of the hour. While a lot of companies are focusing on Al and Internet of Things, there is no better way to drive your digital strategy with an effective digital workplace solution. Get your FREE Demo to start your digital workplace journey today.

How To Measure ROI on Digital Workplace?

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Over 69% of businesses believe that measuring the return on digital workplace is difficult because customer interactions cannot be quantified using traditional means. While measuring the analytical stuff like social media followers seems to be extremely easy but measuring the ROI in the digital workplace is not such a straight road.

There is no single metrics to measure the ROI of the digital workplace, but we can evaluate the improvements in employee engagement, customer experience, business processes, workplace collaboration, and workflows. Here are some of the many metrics that can help measure the Digital Workplace ROI:

Reduced infrastructural costs

Reduced Infrastructural Costs

With the shift to the remote, a big fraction of fixed capital investments is reduced like office space rent, amenity supplies, etc. This reduced cost indicates remote workplace success.

Employee Engagement

Employee Engagement

The engagement level is a deciding factor to evaluate the acceptable level of the digital workplace platform. The key is to utilize the information using analytics tools such as Power BI built on Microsoft 365.

Talent Attraction

Talent Attraction

Digital workplace can leverage the skills and enthusiasm to attract more employees to the platform and contribute to a successful ROI.

Customer Experience and Sales

Customer Experience and Sales

Customer conversion is the ultimate goal of businesses. The digital workplace must be efficient enough to help your sales staff to close maximum deals by making the information easily accessible, delivers a great customer experience and sales.

While it’s not possible to add hours to each day, the time saved with a modern intranet can help you save thousands of dollars and number of misspent hours per day. Learn how BizPortals 365 can save your money and time.

How BizPortals 365 can help you build a digital workplace?

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Since the remote work strategy have become essential, businesses are actively thinking – “how to create a digital workplace?” Implementing a digital workplace means much more than enabling remote work via VPNs, using identity controls, and rolling out cloud-based applications.

Getting started with digital workplace means devising a strategy that considers employee needs in a way that ensures business moves forward smoothly. BizPortals 365 enables your business to be more effective, collaborative, connected, and productive, while also making employees’ working lives simpler.

Get started with BizPortals 365 to reap the benefits of a digital workplace solution while leveraging the power of Microsoft 365 without breaking the bank and without any IT skills or staff.

Are you looking for a one-stop solution to build a powerful digital workplace strategy? Schedule a DEMO to get a free consultation with our digital workplace experts now.

Where Can I Learn More?

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Digital workplace is a massive undertaking for most businesses. When done right, it can provide streamlined communications, automated workflows, increased productivity, and resilience in the fast-moving digital future.

For more insights on digital workplace, see these resources:

Blog

Our entire article collection on digital workplace

Guides

Navigating the digital workplace landscape

Webinar

Successful digital workplace strategy with modern intranet

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