A cloud-based collaborative platform: A one-stop solution to manage internal communication, documents, projects, forms, workflow automation
Intranet Solution: An Introduction
An intranet is a private employee network to keep up with the lightning pace of business and handle the increasing needs of a dispersed workforce. An internal intranet software supports the employees of an organization to communicate, collaborate and perform their tasks in the best possible manner. The core purpose of an intranet solution is to empower employees to work smarter and collaboratively – across the functions, departments, and geographies. Choosing the right intranet software has a huge impact on the bottom line of your business.
Intranet Solution: An Introduction
An intranet is a private employee network to keep up with the lightning pace of business and handle the increasing needs of a dispersed workforce. An internal intranet software supports the employees of an organization to communicate, collaborate and perform their tasks in the best possible manner. The core purpose of an intranet solution is to empower employees to work smarter and collaboratively – across the functions, departments, and geographies. Choosing the right intranet software has a huge impact on the bottom line of your business.
An Intranet That Your Employees Will Love
In the modern-day digital workplace, companies need an intranet solution that is adaptive to the needs of employees and evolves with the business dynamics. The intranet serves a platform where they can engage, share their ideas, automate their tasks, be up-to-date with the latest company news, and contribute to the company’s goals collectively.
Why Do you Need a Business Intranet Solution?
A lot of things have changed in workplaces over time and intranets have also come a long way – from just a web platform, an internal communication platform, or collaboration tool. Today, it is a one-stop solution to streamline communications, boost employee productivity, make work more efficient and improve your business revenues.
Today’s intranets have a vast range of features and functionalities that serve a variety of organizational purposes.
Why Do you Need a Business Intranet Solution?
A lot of things have changed in workplaces over time and intranets have also come a long way – from just a web platform, an internal communication platform, or collaboration tool. Today, it is a one-stop solution to streamline communications, boost employee productivity, make work more efficient and improve your business revenues.
Today’s intranets have a vast range of features and functionalities that serve a variety of organizational purposes.
Key Features of Business Intranet Solution
- Streamline internal communications across locations and time zones
- Employee lifecycle management
- Encourages knowledge management
- Boosts reward and recognitions
- Simplifies onboarding of employees
- Reinforces workplace culture and values
- Measures and improves employee engagement
- Helps employees find information and stay in the loop
- Automates tasks and workflows
Get Key Microsoft Office 365 Tools and Business Applications Together with BizPortals 365
BizPortals 365 connects to Office 365 (now renamed Microsoft 365) productivity tools and offers a robust, feature-rich, and user-friendly business intranet as a service. It is a ready-to-go cloud intranet solution that offers pre-configured sites to help you connect, organize and manage critical areas of business.
With the launch of Microsoft Office 365, you will get access to a wide variety of intranet collaboration tools and productivity apps. Leveraging these applications, you can also build a power-packed Microsoft Office 365 intranet solution to improve business processes, and engage employees like never before.
Key Microsoft Office 365 Tools and Business Applications: A Complete Intranet Solution
Building an Intranet: Your Custom Digital Workplace
Thanks to the strongly connected and technological world we work in a digital environment without any boundaries. In line with this emerging environment, a customized digital workplace builds the foundation of how we work and function every day in our organization.
A true intranet solution brings data, applications, information, tasks and other collaboration tools together that are tailored to the role, tasks, and location of the employees. While a digital workplace makes employees more productive, it also enables the organization to retain talent, drive better revenues, and outperform the competition in the hyper-connected industry.
Key Features of Business Intranet Solution
Cloud-based workplace
“Work is where we are”. The working lives have been reshaped dramatically by the millennials who don’t see work as a place but tasks that happen anywhere, from any device. BizPortals 365 delivers faster and better access to the information, roll out business improvements, and creates an engaged workforce while breaking down all the department and location silos.
Document Management
A dedicated space using Microsoft Office 365 is one of the simplest ways to store, organize, filter, share and version your documents throughout the content management lifecycle. Moving from paper-based content management to a digital workplace helps you increase productivity, improve business processes, save time, cut costs, reduce organizational risks, drive better customer service, and much more.
Project and Task Management
BizPortals 365 offers a SharePoint based project management solution that provides real-time updates and streamlines overall project portfolios. A project management software becomes an indispensable tool to supervise the tasks and boost employee productivity throughout the project lifecycle. Employees can update their tasks as they progress which makes it possible for project managers to make better and informed decisions.
Team Sites for Employees
The communication sites extend the capabilities of team sites on the intranet solution by opening up communication throughout the organization. The dynamic team sites provide a secure shared space for your team or department to discuss, author and share documents, create and manage tasks for better cross-team collaboration. The sites can also be customized to interact with data and resources across Microsoft Office 365 applications to bring all information in one place.
Employee Management
The HR department needs a central location where they have access to their documents and the tools to perform their diverse activities – from payroll to information dispersal to processing employee requests. The intranet solution provides a perfect solution with its ready-to-go employee management features and capability to integrate with external systems. It also keeps the employees informed and connected with news, contacts, links, and calendars.
Forms Automation for Employees
Relying on paper forms and manual approvals in this technology-driven age is a time waster. You can save a lot of time with a variety of pre-built and ready to use digital forms provided by intranet solution, streamline the approval processes, and customize forms based on your needs. Also, your intranet is a central repository of all your forms in one place and you can track their status – approved, rejected, or in-progress.
Workflow Automation
Automating repetitive and manual business processes, workflows, and tasks leads to improved business efficiency, simplified life of employees, reduced costs, saved time, and reduced errors. The intranet solution by BizPortals 365 easily automates a wide range of workflows and business tasks, from simple forms to complex management concerns while reducing the IT burden, improving employee productivity, and ensuring stronger accountability and compliance.
Mobile-Friendly
Take your business intranet solution wherever you go. BizPortals 365 is built with carefully crafted responsive design. It renders on mobile devices so that employees have access to information from anywhere, at any time, which boosts productivity.
Powerful and Easy Search
Getting search results with information hyperlinks is not enough. The intranet search features deliver answers to all your questions, suggest insights, and enable you to take action. A powerful search built on Microsoft Office 365 makes it quick and easy to find the information you need such as documents, announcements, forms, events, and tasks. It enables personalized search with the application of artificial intelligence technology and make your organizational search more effective.
Integration with Microsoft Office 365 Tools
Get the most benefit of your Microsoft Office 365 by integrating with your digital workplace solution. Bring all the office tools – SharePoint, Teams, Outlook, OneDrive, Yammer, Power BI, etc. together to leverage – all your applications, information, and work. Save time, automate and reduce costs.
Self-Service Tools
Provide self-help features to employees to take the burden off HR, IT and Admin staff. These include automated forms for processing requests and reporting problems, and knowledge base to address common questions, and training videos to help with onboarding, skill-enhancing programs, and much more.
Business Reporting & Analytics
Instantly access custom reports for HR functions, performance reviews, project summary for a quick status update on current projects. Gain insights into business analytics and reports from other business systems like CRM for Sales, Marketing and Services, and Financials reports.
Employee Directory
It offers a clean layout of all employees with profiles that include a name, photograph, job title, department, location, skills, contact information, and a description. This enables employees to filter and refine the list to easily find the right people with the right skills in a digital workplace solution. It also offers multiple modes of communication like email, phone, or instant messaging.
News and Announcements
Use easy publishing features of BizPortals 365 to create and distribute corporate news and important announcements through intranet solution. It automatically reduces your dependence on emails and gives access to department heads to broadcast varied content for better employee engagement.
Notifications
Get notified when your forms and documents get approved. Subscribe to receive alerts for different activities on the portal, like a new announcement, task assignment, new version of a document, etc. Never miss out on information and stay tuned with everything in the organization.
Social
Being social and interactive is one of the impactful features of the intranet solution. It allows you to easily engage employees through various modes of communication like discussion boards, department chats, people directory. Moreover, the spotlight stories, birthday reminders, corporate event videos, photographs complement the reward and recognition programs.
Get in touch with us today to know how an intranet software as a service can help you achieve dynamic collaboration and better business outcomes.