Privacy Policy

Webinar: How to Create a Comprehensive Digital Workplace on Office 365

Wednesday, June 28

11 am PT / 2 pm ET

1 hour

OUR PRIVACY PRINCIPLES

If you read nothing else, please read this:

The most fundamental privacy principle we follow is that by default, anything you post to BizPortals is private to your company. That is, viewing the messages and files shared within a specific company requires authentication as a member of that company.

BizPortals is the custodian of data on behalf of the companies that use BizPortals. We don’t own company communication data. Companies own their data. They like it that way and so do we.

At BizPortals we believe that more transparency is better than less. We try to make our product easy to use, with settings and options that are easy to find and understand. This is good for privacy, good for the product, and good for BizPortals customers and users.

We think that having more information be easily accessible and searchable wherever you go, whatever device you have, is better than having less. So this is how we built BizPortals. Companies can select their own data retention policies but our defaults show our bias. Administrators and owners can change these settings but we want you to know where we stand.

Privacy goes hand in glove with security and confidentiality. We see these things being the three legs that keep the stool balanced and upright. Each is as important as the other and if one is missing the stool won’t stand. They are all very important to us and we take them very seriously.

BIZPORTALS PRIVACY POLICY

This privacy policy is here to help you understand what information we collect at BizPortals, how we use it, and what choices you have. When we talk about BizPortals in this policy, we are talking about BizPortals, the company, BizPortals, the downloadable application, and the BizPortals website at bizportals365.wpengine.com. BizPortals is available for use via a web browser or applications specific to your desktop or mobile device.

This policy describes how BizPortals treats your information, not how other organizations treat your information. If you are using BizPortals in a workplace or on a device or account issued to you by your employer or another organization, that company or organization likely has its own policies regarding storage, access, modification, deletion, and retention of communications and content which may apply to your use of BizPortals. Content that would otherwise be considered private to you or to a limited group of people may, in some cases, be accessible by your administrator. Please check with your employer or administrator about the policies it has in place regarding your communications and related content on BizPortals. More on this below.

INFORMATION WE COLLECT AND RECEIVE

We collect different kinds of information. Some of it is personally identifiable and some is non-identifying or aggregated. Here are the types of information we collect or receive:

Company information When you create a company on BizPortals, we collect your email address (as the administrator), your team name, your user name that appears in your BizPortals company, and password.

Account and profile information

The only information we require to create your BizPortals account is your first and last name, an email address and password. Any optional information you add to your profile is visible to other people in your company as described on your user profile page.

Log data

When you use BizPortals, our servers automatically record information including information that your browser sends whenever you visit a website or your mobile app sends when you’re using it. This log data may include your Internet Protocol address, the address of the web page you visited before coming to BizPortals, your browser type and settings, the date and time of your request, information about your browser configuration and plug-ins, language preferences, and cookie data.

Device information
In addition to log data, we may also collect information about the device you’re using BizPortals on, including what type of device it is, what operating system you’re using, device settings, unique device identifiers, and crash data. Whether we collect some or all of this information often depends on what type of device you’re using and its settings.

Geo-location information
Precise GPS from mobile devices is collected only with your permission. WiFi and IP addresses received from your browser or device may be used to determine approximate location.

BizPortals usage information
This is information about which teams, groups, people, features, content, and links you interact with within BizPortals and what integrations with related services you use.

Service integrations

If you integrate with a service on BizPortals we will connect that service to ours.

We do not receive or store your passwords for any of these services.

You can remove an integration at any time which unbinds that integration on a go-forward basis. That does not, however, delete the content that was received from them and indexed within BizPortals. That content must be deleted manually.

Communication content that you send and receive within BizPortals

The message content itself. This content can include messages, pictures, files and video among other types of files.

When messages or files were sent and by whom, when or if they were seen by you, and where you received them.

Information from partners or other 3rd parties

BizPortals may receive information from partners or others that we could use to make our own information better or more useful. This might be aggregate level information about which IP addresses go with which zip codes or it might be more specific information about how well an online marketing or email campaign performed.

OUR COOKIE POLICY

BizPortals uses cookies, or similar technologies like single-pixel gifs and web beacons, to record log data. We use both session-based and persistent cookies. Cookies are small text files sent by us to your computer and from your computer to us, each time you visit our website. They are unique to your BizPortals account or your browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them or until they expire.

Some cookies are associated with your BizPortals account and personal information in order to remember that you are logged in and which teams you are logged into. Other cookies are not tied to your BizPortals account but are unique and allow us to do site analytics and customization, among other things. If you access BizPortals through your browser, you can manage your cookie settings there but if you disable all cookies you may not be able to use BizPortals.

BizPortals sets and accesses our own cookies on our company-owned domains.

HOW WE USE YOUR INFORMATION

We use your information for the following:

Providing the BizPortals service

We use information you provide to authenticate you and deliver content to you and from you.

Understanding and improving our products

To make the product better we have to understand how users are using it. We have a fair bit of data about usage and we intend to use it many different ways to improve our products, including research. This policy is not intended to place any limits on what we do with usage data that is aggregated or de-identified so it is no longer tied to a BizPortals user.

Investigating and preventing bad stuff from happening

We work hard to keep BizPortals secure and to prevent abuse and fraud.

Communicating with you

Solving your problems and responding to your requests. If you contact us with a problem or question, we will use your information to respond to that request and address your problems or concerns.

Email messages. We may send you service and administrative emails. We may also contact you to inform you about changes in our services, or our service offerings. These messages are considered part of the service and you may not opt-out of them. In addition, we sometimes send emails to BizPortals users about new product features or other news about BizPortals. You can opt-out of these at any time.

YOUR CHOICES

When you use BizPortals, you have control over a number of things with respect to your own privacy and choices about how your content is visible to others or not. If you are a BizPortals company administrator, you have additional choices that impact your team’s privacy. Some users will not have access to all of the same choices that their department or group owner(s) or administrator(s) do. That is because BizPortals is set up to be team-oriented, and provides administrators and owners with the maximum ability to control their teams. Such choices include message retention and export options.

Sharing and Disclosure

There are times when communications and related content and other user information may be shared by BizPortals. This section discusses only how BizPortals may share user information. Organizations that use BizPortals may have their own policies for sharing and disclosure of information they can access through BizPortals. BizPortals may share information:

With consent, to comply with legal process, or to protect BizPortals and our users

When we have your consent or if we believe that disclosure is reasonably necessary to comply with a law, regulation or legal request; to protect the safety, rights, or property of the public, any person, or BizPortals; or to detect, prevent, or otherwise address fraud, security or technical issues. If we receive a legal or law enforcement request for information we will do our best to notify the subject of the request if we are able.

With third parties and agents

We may employ third party companies or individuals to process personal information on our behalf based on our instructions and in compliance with this Privacy Policy. For example, we may share data with a security consultant to help us get better at preventing unauthorized access or with an email vendor to send messages on our behalf. We may also share data with hosting providers, payment processors, marketing vendors, and other consultants who work on our behalf and under contractual promises of confidentiality.

About you with your organization or team administrator(s)

We may share your email address with your organization. If the email address under which you’ve registered your account belongs to or is controlled by an organization (to be clear, we’re not talking about free web-based email providers like Gmail, Hotmail or Yahoo! Mail) we may disclose that email address to that organization in order to help it understand who associated with that organization uses BizPortals, and to assist the organization with its enterprise accounts. Please do not use a work email address for our services unless you are authorized to do so, and are therefore comfortable with this kind of sharing.

In addition, there may be times when you contact BizPortals to help resolve an issue specific to a group or team you are a member of. In order to help resolve the issue, we may need to share your concern with your administrator. When possible, we will try to mask or remove any identifying information before sharing these communications.

In the event of a merger or sale

If we engage in a merger, acquisition, bankruptcy, dissolution, reorganization, or similar transaction or proceeding that involves the transfer of the information described in this Privacy Policy.

That is aggregated and non-identifiable

We may also share aggregated or non-personally identifiable information with our partners or others for business or research purposes.

Security

BizPortals takes reasonable steps to protect information you provide to us as part of your use of the BizPortals service from loss, misuse, and unauthorized access or disclosure. When you enter sensitive information (such as sign-in credentials) we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted standards to protect the personal data submitted to us, both during transmission and once we receive it. However, no electronic or email transmission or digital storage mechanism is ever fully secure or error free.

Children’s information

BizPortals is not directed to children under 13. If you learn that a minor child has provided us with personal information without your consent, please contact us.

Changes to this Privacy Policy

We may change this policy from time to time, and if we do we’ll post any changes on this page. If you continue to use BizPortals after those changes are in effect, you agree to the revised policy. If the changes are material, we may provide more prominent notice or seek your consent to the new policy.

Contacting BizPortals

Please also feel free to contact us if you have any questions about our Privacy Policy or practices. You may contact us at support@bizportals.com or at our mailing address below:

BizPortals

23191 La Cadena Drive, Suite 102

Laguna Hills, CA 92653

(949) 522 0608

Webinar: How to Create a Comprehensive Digital Workplace on Office 365

Privacy Policy