An intranet is a private network, accessible only to the staff of an organization. It serves a wide variety of purposes, but its core functionality is to help employees work more efficiently, support business processes, provide secure information sharing, enhance internal communication and collaboration. The primary features of an intranet are, centralized document sharing, effortless access from anywhere, active social space for employees, convenient team sites and pages, company-wide announcements and updates, polls, surveys and quizzes, branding and customization, etc.
An intranet provides a simple, intuitive web interface that helps businesses streamline business processes, drive operational efficiencies, automate business tasks, reduce expenses, and improve productivity.
It is important because it provides a central location where employees can easily find the information, people, and tools they need to get things done. It provides them a platform where they can engage, be up to date with the latest company information, share their ideas, and collectively contribute to the company’s goals.
One of the greatest advantages of a modern intranet is its cloud-based nature which makes it possible for users to work and access information from anywhere and at any time. To read about more benefits of an intranet, read this blog: 9 big benefits of an intranet on Office 365 (now renamed Microsoft 365).
The primary purpose of an intranet is to house all the applications your employees need to work, collaborate, connect, to save time by automating redundant tasks, and to make information easily accessible. Some of the must-have components of an intranet are:
Visit our blog for more details – 6 components of a modern intranet on Microsoft Office 365
SharePoint is a web-based collaborative platform that encompasses a wide variety of capabilities. A SharePoint intranet portal is a tool that consolidates all its features like enterprise search, document management, data security, digital asset management, data storage, collaboration, etc., and brings them to a unified location so employees can find information quickly and work more productively.
A SharePoint intranet helps organizations manage their internal communications, applications and information more easily which translates to increased employee engagement, centralized process management, and reduced on-boarding costs. It also connects your employees, customers and vendors which makes sharing information and managing tasks easier.
Overall, a SharePoint intranet is a tool that helps boost productivity and profits and is flexible enough to meet the needs of all businesses irrespective of their industry or size.
Yes, in fact an intranet on Microsoft Office 365 provides all the tools your employees need to work and be productive. Microsoft Office 365 intranet enables a digital workplace where productivity tools (Word/Excel/PPT, SharePoint Planner, OneDrive), communication tools (Yammer, Teams, Outlook), and automation tools are all accessible on one platform. It is also extremely easy to integrate your external business systems with the intranet so you have access to all your information in one place and can run meaningful reports. Watch our on-demand webinar for more details – Drive business success with an awesome intranet on Microsoft Office 365.
The cost of your intranet will depend on what functionality you want it to have and what problems you are trying to solve. If your list is extensive and you want a fully integrated business solution, you will pay a lot more than someone who is just looking to improve their document storing and sharing capabilities. The cost will also depend on how many users you have, the number of customizations, integrations, and support/training hours you require.
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An intranet-in-a-box is a pre-configured business solution which is ready to use immediately after deployment and which satisfies 80-90% of the needs of any organization. It comes with added features and functionalities for better user adoption and provides a great user interface, customizable corporate branding, and the flexibility to step up or step down the subscription level. It consolidates all the tools and applications your users need on a unified portal and its mobile-friendly features enable access on mobile devices for better collaboration.
Before the advent of intranet-in-a-box, the only way for companies to have an intranet was to custom build it. This took a lot of time, effort, and was expensive – so only the large companies could afford it. With the ready intranet solutions, businesses of all sizes can afford it since it is subscription based (it can scale from five to thousands of users), it is up and running within days or weeks (instead of months or years) and doesn’t require IT involvement.
This is like asking for the difference between websites and WordPress. SharePoint is a development platform that offers robust communication, collaboration and document management functionality and sophisticated capabilities (site pages, web parts, lists and libraries, search, integrations) to build intranets; whereas an intranet is a single solution which enables employees to engage and collaborate around corporate news, content and business data, etc. All intranets are not built on SharePoint although in the last few years most intranets were built on the SharePoint framework.
Yes, like any other organization, non-profit organizations also need an intranet solution to streamline and simplify its operations, connect people, share information, and effectively communicate and collaborate, to achieve their goals.
An intranet helps them:
An intranet makes it easy to spread awareness, support the cause, engage employees, coordinate with multiple stakeholders and much more.
The cost and time it will take to migrate data to SharePoint depends on:
Contact us for more details about migration services.
The terms “digital workplace” and “intranet” are oftentimes used synonymously or interchangeably, but they are not the same thing.
The digital workplace; as the name suggests; is the digital counterpart to your physical workplace and although it can mean and encompass different things, it simply is the technology used by a business to enable it to be more effective, collaborative, connected, and productive, while also making employees’ working lives simpler. Email, intranets and web conferencing tools are typical components of a digital workplace and help it achieve its organizational goals.
Get a free guide on for more details.“How to Create a Comprehensive Digital Workplace?” for more details.
There is no one size fits all when it comes to an intranet, and there are numerous solutions to choose from. Choosing the right intranet for your business can become a daunting task but preparing a list of things the company wants to accomplish through an intranet, problems it wants to solve and taking into consideration the tools your users need to do their work more efficiently would help narrow down your list of contenders.