SharePoint Intranet for Construction Companies: Enhancing Workplace Efficiency

Construction companies are not perceived as the hub of information workers. But, if you are still using site diaries, paper-based forms, contractor and equipment registers, multiple versions of the drawing, and project reports, it’s time to change and become a future-ready business.

Implementing a SharePoint-based intranet for construction companies can have a transformative impact on various processes. With the rich features and integrated collaboration tools, your teams can access the right information at their fingertips, mitigate project risks, enhance project efficiency, ensure compliance, engage employees, boost collaboration, and much more.

Explore how a full-fledged digital solution is a key to this paradigm shift that brings your employees together easily and helps them to collaborate effortlessly. Here are the top advantages of implementing an intranet for construction companies.

The Benefits of Leveraging SharePoint for Construction Companies

1. Enhance project collaboration with multiple teams and locations

Every project has a unique set of requirements, assets, processes, teams, and locations. With a centralized digital solution, you can keep track of all projects and see a bigger picture of the progress. You can track everything, such as blueprints, design planning, project schedules, resources, client reviews, and deadlines, with real-time updates. Integrated with modern task management methods like the Kanban Boards and Gantt Charts, it helps users efficiently allocate resources, track dependencies, and keep track of responsibilities, ensuring overall workplace efficiency.

2. Boost employee productivity with advanced information search 

Information and document management become one of the most tedious tasks when working remotely with site workers and staff. An intranet for construction companies provides comprehensive search features, including meta-tagging, keyword integration, and structured folder hierarchy, and it lets you find information in just a few clicks. Also, you can add quick links to key documents like inspection reports, certification of materials, manuals, and more, coupled with role-based permissions for secure document access.

3. Central document management 

A centralized intranet for construction companies eliminates the error-prone and time-consuming processes with a comprehensive document management system. The built-in document control features like co-authoring, versioning, automated approval processes, and more help employees stay updated with the latest document versions. Also, the ability of SharePoint-based intranet to integrate with Microsoft 365 and DocuSign streamlines the overall document management workflow for construction companies.

4. Connect effortlessly with stakeholders

A digital workplace efficiently connects your project managers, workers, architects, suppliers, and more and always keeps you on the go. You can effortlessly streamline communications among key stakeholders. Whether you are in the office or at a project site, access your digital workplace from any mobile device – wherever and whenever it is required. It also facilitates interactive engagement and discussion to enhance the overall experience of the site and project management team.

5. Stay up to date with industry-compliant procedures

With the increased importance of standards compliance in the construction industry, it is important to ensure that everyone is well-informed about the latest rules and regulations. An intranet for construction companies serves as a dedicated workplace to ensure health and safety service, including staff training, automated reporting of the project status, digital forms for incident reporting, WHS employee management with the on-site sign-on and sign-offs, risk assessment triggered by specific activities, equipment requests, and alike.

6. Strengthen quality assurance practices

Leveraging an intranet not only ensures compliance but also enhances your quality assurance efforts. Unifying all your quality documents, including blueprints, safety manuals, and inspection reports, an intranet for construction companies ensures easy access to the most updated information in just a few clicks. Furthermore, automating forms like vendor registration, equipment purchase, quality control checklist, and daily reporting form allows employees to effortlessly submit, track, and get them approved, ensuring timely and efficient processing.

BizPortals 365 is a SharePoint-based intranet for construction companies offering a one-stop solution for project, document, employee, and task management needs. From simplifying operational workflows to enhancing collaboration, it integrates well with Microsoft 365 and other third-party design and building information modeling software like CAD, PMS, CRM, and more to provide a holistic and familiar user experience.