BizPortals News

BizPortals News enabled you to do the following:

• Add news about the events that the entire company is interested in. For example, the quarterly sales of the product or service awards earned by the company.
• Add YouTube videos about the company events or any general external events that you want to highlight in this webpart.

Notes:

• Only users with site owner or higher privileges can add new BizPortals News web part.
• Users with the “Member” permission level or higher can create, read, update, and delete items in the web part (CRUD operations). Conversely, visitors can only see the items that have been created in the web part, but they cannot modify or delete them.
• The layout of this web part may vary depending on the layout option applied by the site owners.
• Site owners can set a limit on the number of items that can be displayed on the web part display.
• Site owners can choose to display header style/image by selecting the header layout in the webpart layout settings configuration.

2. Web part Configuration

2.1 Overview

You can change the title of this web part, add a description of the web part, change the layout, set the web part height, apply custom theme, show/hide the web part title and other configurations.

Note – You must have at least the site owner’s permission to configure this web part and site collection administrator permission to associate with new list.

Follow the steps mentioned below,

• Navigate to the top right corner of the page and click the edit button.

• Then click on the edit web part icon as shown in the below image.

• After clicking on the edit web part icon, the property panel will be shown for this web part on the right side.

2.2 Web Part Data Properties

2.2.1 Web Part Title

It is the name that shows in the header of the web part that summarizes the web part’s function.

2.2.2 Web Part Description

This is the brief information related to the web part which can highlight what is the functionality of the web part.

2.2.3 Configure/Manage list

Manage List button field is a configuration feature within the web part that facilitates the organization and storage of items.

When you click on manage list button, following are the options shown.

2.2.3.1 Select Site and subsite

• Choose a site from the dropdown menu where you want to store the news items. This defines the primary location within the SharePoint environment.

2.2.3.2 Subsite

• Specify a subsite under the selected site, further refining the storage location for the news items.

Note: This is an optional choice. Users can also configure news on the root site.

2.2.3.3 Create a New List

• Toggle this option to decide whether to create a new list for storing news. If activated, an additional field for entering the new list name will be displayed. If deactivated, the option to select an existing list becomes available.

2.2.3.4 New List Name

• Appears when the “Create a New List” option is selected. Users can input a unique name for the new list where they want to store items (news) created in this web part.

2.2.3.5 Select List

• Use this option to choose an existing list from which you want to associate news items.

2.2.4 Number of records to show

Number of records that can be shown on the web part display. At max, 50 records can be displayed on the web part and these records will be shown according to the sorting criteria you apply in “Display items based on” and “Order items in” field.

2.2.5 Display items based on

Users can choose items based on the provided options as shown in the below image.

Expires on date: If this option is selected, the items are displayed on the web part display according to the expires on field that is shown while creating a new news item.

Created date: If this option is selected, the items are displayed on the web part display according to when you have created a news item.

Modified date: If this option is selected, the items are displayed on the web part display according to when the last news item was modified.

Start date: If this option is selected, the items are displayed on the web part display according to the starts on field that is shown while creating a new news item.

2.2.6 Order items in

This field determines the arrangement of items within the web part display.

Choose the order as shown in the below image that best suits your viewing preferences based on the criteria selected from “ Display items based on ” field.

Ascending order: Items will be sorted from earliest to latest.

Descending order: Items will be sorted from latest to earliest.

Note: “ Display items based on ” and “Order items in” field work together with each other. For instance, if you select “Expires on date” option from the “Display items based on ” field and “Ascending order” from “Order items in” field, the news items that will expire first will be shown first on the web part display.

By default, items displayed based on Expires on date and ordered in descending order.

2.2.7 Set default image

It allows users to establish a predefined image that the system will automatically assign to a news item when no image is uploaded during a new item’s creation.

Note: When you set an image, the focus will automatically adjust to fit the size of the web part

2.2.8 Reset to system default image

It provides users with the option to revert to the default background image specified by the system. This feature is useful when a user decides not to upload a custom background image in the “Set Default Image” field, allowing them to easily return to the system’s predefined default background.

2.2.9 Show border

To display a border around the web part, users should activate the toggle button in the property pane. Once enabled, a 1pt border will be applied to the web part shown in the image below

2.3 Web Part Layout Settings

2.3.1 Select header layout

Users can change the web part header layout. There are six options to choose from.The sixth option allows you to set an image in the web part title. When you select the sixth option in the panel layout, a URL field will automatically appear next to the panel layout option. Users can enter an image URL to display on the panel. If you leave the field blank and click ‘Apply,’ it will use a default image.

When you select panel layout 7 user should be able to configure logo for web part header, the size for that image will be (175*38)

2.3.2 Select Web Part Layout

Users can select the web part layout by selecting from the available options.

2.3.3 Set duration (in milliseconds)

This option is tailored for carousel-type layouts (layout 1, layout 2, layout 5 and layout 6) within the BizPortals News web part. Using a slider, users can define the time interval in milliseconds that elapses before a new entry is presented on the web part display

2.3.4 Web Part Height (px)

Users can set the web part height by sliding the range bar according to the requirement.

2.3.5 Display Web Part Title

Enable this toggle button if you want to display the title in the header of the web part. Keep this toggle button in disabled state if you want to hide the title in the header of the web part.

2.3.6 Customize Theme

Users can enable this option to personalize the web part’s visual appearance by applying a custom background theme. This is achieved by entering a JSON (JavaScript Object Notation) code into the theme editor as shown in below image. The JSON configuration includes parameters such as text color, background color, and other styling options to tailor the look and feel of the web part according to individual preferences.

• Click” Learn more” to visit the Fluent UI Theme Designer website.
• Customize your theme by selecting your preferred primary, text, and background colors. Once satisfied, click Export theme.

• To apply the theme settings, copy the JSON code and paste it into the designated area of the Theme Editor (Customize theme field). Click Save.

2.4 Email Configuration

Send Email as Text
Users can choose to send email messages in a basic text format without formatting.

Email Subject
It is the text that becomes the title of the notification email sent to users specified in the “Notify users” field during the item creation.

Email body
It is the main content of the notification email sent to the specified users when a news Item is added.

2.5 Web Part Feedback Settings

Feedback subject

This determines the subject line of the email sent when users submit any feedback related to the web part.

Email to

This field designates the recipient’s email address to whom feedback-related emails will be sent. When a user submits feedback through the web part, an email notification is generated and directed to the email address specified in this field.

Note: Feedback recipient must have access to this site collection.

2.6 BizPortals 365 Version Info

Here users can see the Version Information.

3. Web part Functionality

3.1 Add a new News item

Users with site members and above permissions can do the following:

To add a new news item on any site, do the following:

• On the News web part, hover the cursor on the top right corner. The menu icon is displayed. Click it.
• From resulting dropdown, select “Manage BizPortals News”. Refer to the below image.

• In the resulting screen, click “New” to add a new news item.
• In the resulting new entry form, provide the following information:

Title: Add a title that that grabs attention and summarizes the key message of your content. This is shown to all the users on the web part display.

Summary: It is a description box where users can provide a brief overview or summary of the content they are showcasing. This is shown to all the users on the web part display.

Description: You can enter a detailed information about the content of the News.

Starts on: This is the date on which the news starts showing to the users on the web part display.

Expires on: Set a Time Limit for Your news. The “Expires On” field lets you decide when a news item should automatically disappear from the web part display. The default expiry date is set at three months, but you can customize it.

Specify URL: When creating a new news item, users can input the URL of an external webpage or resource that offers more detailed information related to the news content. When users click on the news item within the web part display, they will be navigated to the specified URL for a more in-depth understanding of the news content.

Select media: It enables users to choose between adding an image or a video to their news items in the web part.

• If selecting “Image,” use the “Select files” field below to upload the desired image.
• If selecting “Video,” use the provided field to either add a video URL or embed code.

Enable News: To publish the news item, select the ‘Enable’ option. If enabled, the news will be shown to all the users on the web part display. Keep it disabled if you want to review it later or don’t want to publish it now. The disabled news items will be shown on the grid where all the items are stored but will not be shown on the web part display.

Notify users: By selecting this field, you can send notifications as per the following options –
None: No email notification is sent to any user when the news item is created.
All employees: An email notification is sent to all users who have permission on the site when a news item is created.

Site Owners: An email notification is sent to site owners only when a news item is created.

Note: A “From” field appears on screen when you select “All Employees” or “Site Owners”. The email address entered here shows as the sender’s email address in the email sent to the users. By default, the logged-in user’s email address comes prefilled here, but it can be changed to another email address as well. Only one address can be entered here.

Notify additional users: By selecting this option, you can send email notifications to those users who do not belong to the above-mentioned groups (that you select from “Notify users” field but are still a part of your organization. You just need to enter their names or email addresses here.

3.2 Enable/Disable News Items

• On BizPortals News web part, hover the cursor on the top right corner. The menu icon () is displayed. Click it.
• From resulting dropdown, select “Manage BizPortals News”
• In the resulting screen, list of news items is displayed.
• Enable/disable the saved news items.

3.3 View, edit and delete of a News Item

• Locate the News section on your SharePoint site.
• Identify the news item you want to view.
• Click on the title or a designated area of the news item you want to explore in detail.

Edit a News Item

• On BizPortals News web part, hover the cursor on the top right corner. The menu icon () is displayed. Click it.
• From resulting dropdown, select “Manage BizPortals News”.
• In the resulting screen, click on the context menu ().
• Select Edit.
• In the resulting screen, make the necessary changes.
• Click Save.

Delete a News Item

• On BizPortals News web part, hover the cursor on the top right corner. The menu icon () is displayed. Click it.
• From resulting dropdown, select “Manage BizPortals News”.
• In the resulting screen, click on the Context Menu ()
• Select Delete.
• You will be asked to confirm the action. Click ok.

3.4 Export the list of News Items

• On BizPortals News web part, hover the cursor on the top right corner. The menu icon () is displayed. Click it.
• From resulting dropdown, select “Manage BizPortals News”.
• In the resulting window, Click the Export to PDF icon for exporting the list to a file in PDF format.
• Click the Export to Excel icon for exporting the list to a spreadsheet.
• A list in the desired format is downloaded.