Intranet for Non-Profits: Boosting Non-Profit Engagement and Performance

Digital transformation is a fundamental reality for businesses today, and non-profit organizations are no exception. Non-profits and charitable institutions have the same problems and concerns as any other organization – dispersed workforce, lesser engagement, miscommunication, and data security concerns. Certainly, leveraging an intranet solution for non-profits has emerged to be a wise solution to overcome today’s workforce challenges. Let’s explore the advantages of having a comprehensive intranet for non-profits.

Top Benefits of Having a SharePoint-Based Intranet for Non-Profit Organizations

1. Recognition of Contributors

Non-profit organizations are dependent on their donors and contributors to fund their initiatives. It is very important to acknowledge and thank them through your internal as well as external sites. Your digital workplace can be set up in such a manner that when a story is published in the “Recognition” widget, it gets published on your external facing website automatically.

2. Seamless Onboarding and Training

Non-profit organizations experience a steady flow of new part-time/full-time employees, volunteers, contributors, and donors. Certainly, leveraging SharePoint for non-profits helps them create dedicated training/education sites for new entrants with appropriate videos, presentations, and documents they can go through. This helps new employees easily get acquainted with the organizational cultures and initiatives, allowing them to participate with full confidence and dedication.

3. Connect Employees and Volunteers

A powerful intranet for non-profits helps users easily locate and connect with the staff, affiliates, and volunteers. Along with this, the capability to filter and refine the list users can quickly connect with people having certain skills, interests, and expertise, who live in specific areas or state and country. Leveraging robust features like employee directory and people lookup integrated with various Microsoft 365 applications, it empowers the workforce to identify the right person with the right mix of knowledge and experience in case of different requirements.

4. Manage Charity Projects

Another aspect of having an intranet for non-profits is its robust project management features that help them effectively manage and track the progress of the charity projects. All project details are maintained in one place and team members can update tasks, documents, and participate in discussions. The project dashboard functionality gives a quick snapshot view of project progress, capability to monitor tasks, and communication tools to have targeted discussions and conversations without creating email clutter.

5. Secure Document Management and Accessibility

Seamless access to key documents is necessary to improve collaboration among staff and volunteers operating from different locations. While offering centralized repositories to create, share, and manage documents online, an intranet for non-profits allows them to implement permission-based access to sensitive financial and personally identifiable information including beneficiaries/clients, donors, and volunteers and legal and internal documents. To further improve efficiency users can add specific metadata to the documents or classify them in different libraries and folders for, making them accessible on time.

6. Easy and Quick Information Distribution

It is important to keep your employees and volunteers updated on news & events, marketing strategies, fundraising opportunities, which may change from week to week. SharePoint-based intranet for non-profits offers various modes of publishing this information – news, announcements, and alerts. Publishing documents & calendars that can be shared with teams, quick links for faster access to resources, easy bookmarking, and integrated communication tools like Teams can help improve the information dissemination within the organization.

7. Automates Non-Profit Business Processes

Implementing a modern intranet for non-profits helps them automate the business processes and simplify a lot of operations. A variety of paperless, user-friendly forms like Time off Request, Expense Reimbursement that can be easily configured for single or multi-stage routing and approvals. This drastically reduces approval times, and the system also sends reminder emails when there is a delay in the process.

8. Creates A Paperless Workplace with Digital Forms and Workflow

Replacing paper forms with digital, automated forms, which have built-in notifications, adjustable workflows, and alerting capabilities, helps reduce wasteful use of time and paper. However, an intranet for non-profits built on SharePoint environment allows you to create multiple document libraries that have in-built functionality for versioning, co-authoring, sharing, and maintaining change history. You can secure and better organize these libraries by creating a strong governance structure.

BizPortals 365 offers a feature-rich digital solution at a subsidized cost to non-profit firms to connect stakeholders, part-time volunteers, chief executives, and trustees in a single collaborative space. With enhanced collaboration, increased knowledge sharing, and streamlined business processes, BizPortals 365 can help you manage the day-to-day operations of your non-profit organization so that you can focus on helping humanity.