SharePoint Document Management System
Streamline the entire document management process with the SharePoint document management system
Deliver A Secure and Scalable Digital Workspace Solution Built on Microsoft 365
The future of the workplace has changed forever and remote working will continue to be the new normal. Whether it is to manage a remote workforce, boost collaboration, support work from home needs, manage disruption, or enhance productivity, BizPortals 365 can be a perfect remote work solution for your business. We cater to the critical aspects of your business with powerful collaboration and productivity tools, reporting activities, advanced document management, enterprise search, and workflow automation – all in one unified experience.
We offer a power-packed digital workplace solution that brings key Microsoft 365 tools and business applications together. We use our expertise and love to enable a more informed, engaged, and productive workplace for you and your employees. Drive digital transformation for your business and give your employees a unified experience with BizPortals 365.
Why Your Business Needs BizPortals 365 Document Management System?
Automation
Experience complete automation of all the documents using validation, templates, real-time collaboration on documents, workflows, alerts, notifications, and more.
Storing and capturing
Process, represent, capture, and recapture documents with enhanced storage capacity, multi-type documents in different formats, indexing, enterprise research and more.
Security
Keep all the documentation secure, safe, and easily accessible by tracking multiple SharePoint DMS features like versioning, backup and recovery, restricted data sharing, and more.
Team Collaboration
Collaborate, share, and discuss escalating documents from multiple sources and locations. Team members can share, track, and monitor workflows efficiently.
Features of SharePoint Document Management System
Elaborative Document Libraries
Manage all the files, folders, and documents using elaborate document libraries. It shows collective documents of all libraries associated with the respective sites. It also displays lists of files and folders with key information like file types, names of authors, keywords, and more. It will help employees boost productivity, efficiency, and team collaboration. With SharePoint Document Management System, employees can get a consolidated view of all the documents and files with extended features like:
- Creating, modifying, deleting, co-authoring, and downloading documents
- Role-based access to entire library, folder, or even individual documents
- Tagging a document with categories, subcategories, and keywords
- Co-authoring for needed documents
- Seamless workflows
Elaborative Document Libraries
Manage all the files, folders, and documents using elaborate document libraries. It shows collective documents of all libraries associated with the respective sites. It also displays lists of files and folders with key information like file types, names of authors, keywords, and more. It will help employees boost productivity, efficiency, and team collaboration. With SharePoint Document Management System, employees can get a consolidated view of all the documents and files with extended features like:
- Creating, modifying, deleting, co-authoring, and downloading documents
- Role-based access to entire library, folder, or even individual documents
- Tagging a document with categories, subcategories, and keywords
- Co-authoring for needed documents
- Seamless workflows
Calendar Viewer
Calendar viewer provides the employees with a complete list of their day-to-day activities, meetings, events, and more. SharePoint Document Management System includes a customizable calendar view to manage the day-to-day functionalities of an organization.
It includes features like:
- Navigate and view any events
- Add events
- Edit and delete events as and when required
Easy Corporate Communications
A document management system provides organizations with streamlined communications, events, news announcements, and more. Web parts like corporate news and announcements, discussions, and Microsoft Yammer help any employee, team leader, or higher authorities raise their doubts and questions and get feedback on the same. Likewise, it is a platform to announce any news or corporate event simultaneously.
More with these includes:
- Announcing any event is quicker and easier
- Discussions and comments are easier using web parts like Discussions and Yammer
Easy Corporate Communications
A document management system provides organizations with streamlined communications, events, news announcements, and more. Web parts like corporate news and announcements, discussions, and Microsoft Yammer help any employee, team leader, or higher authorities raise their doubts and questions and get feedback on the same. Likewise, it is a platform to announce any news or corporate event simultaneously.
More with these includes:
- Announcing any event is quicker and easier
- Discussions and comments are easier using web parts like Discussions and Yammer
Reasons to Choose SharePoint Document Management System with BizPortals 365
There are various documents, files, and folders that need to be stored, organized, and accessed anytime. Perform all these with enhanced security features like versioning, backup, recovery, restricted data sharing, access control, data encryption, two-factor authentication, retention, deletion policies, and more.
Security
There are various documents, files, and folders that need to be stored, organized, and accessed anytime. Perform all these with enhanced security features like versioning, backup, recovery, restricted data sharing, access control, data encryption, two-factor authentication, retention, deletion policies, and more.
Customized Counter Dashboard
Multiple crucial documents and files need to be worked on and it becomes difficult to remember the counts and other details. A customized counter dashboard gives a count of the number of items contained in a list. It displays the count of items on any list on the portal. It also helps with informed decision-making and quicker responses to actions.
Permission-based Access
It is essential to manage confidential files and documents effectively. With Document Management System using SharePoint, it is easier to provide permission-based access. It includes permission types such as visitors, members, owners, and admin which makes it easier to keep files and documents manageable and efficient.
Co-Authoring
SharePoint Document Management System provides co-authoring. Multiple users can access and edit any document according to the permission granted.
Seamless Workflows and Approvals
SharePoint-based Document Management System provides seamless workflows. It provides complete alignment of files through a specific path. It helps in streamlining all the key business functions with well-implemented workflows for all the documentation.
With BizPortals 365, workflows are easier, it includes serial and parallel approval processes in which higher authorities can approve any of the documents in a chain of series or parallel method when approval from any of the approvers can work.
Why Only BizPortals 365 for SharePoint DMS?
Vast Experience Serving the Best
We are a full-service software and services company solely dedicated to organizations using Microsoft 365 and SharePoint. With expertise in these areas, we have over 15 years of experience developing digital workplace solutions.
Unique Processes
Having an industry-specific expert team, we assure you that we have a unique process that makes the complete documentation of your organization efficient and effective.
Guaranteed Productive Results
The partner portal allows partners to have full visibility of purchase orders and invoice status with the 24/7 self-service capabilities. The vendors can also update the expected ship dates and order status on the open purchase orders.
Cost-Efficiency
Automating and streamlining all the documentation in the organization, we target cost saving and cost efficiency enhancing all the operations.
Streamline Your Entire Operations with a Document Management System